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EndNote 21 Basic course

3.2 Entering references manually

You can enter references manually via this button or via References – New Reference at the top of the screen.
A new screen (pop-up) will appear:

The default Reference Type is Journal Article.

If you click on the arrow next to “Journal Article” you see the other reference types available (e.g. Book, Book Section etc.).

If you enter a new reference manually, the first thing you have to do is to check whether the reference type is correct. The reference type determines which fields are available.

You type in the data in the relevant fields (Author, Year, Title etc.) you see in the figure above. You can go to the next field by using the Tab-key.

When you have finished entering a reference, you click the Save button. After that you can close the pop-up screen.

  Important issues for correct manual input:

  • If a publication has various authors, place each author on a separate line.
  • Authors can be typed in the following ways:
    Greenaway, P. J.
    Greenaway, Peter J.
    But also Peter J. Greenaway is correct.
    Enter them preferably all in the same way; be consistent!
  • Place prefixes before the last name and retain the author's preferred capitalisation:
    van der Molen, G. H.
    de Beauvoir, S.
    Dos Santos, S.
  • When the author is an institute place a comma at the end, e.g. The Netherlands Institute for Social Research,
    Do not use comma's in the name of the institute.
  • Do not use Vol., Ed., ed., pp., italic etc. These things are taken care of later via the output style.
  • Use the DOI field to place the Digital Object Identifier (a unique and persistent number which identifies electronic documents).
  • Use the URL field to place a link to the electronic version of the publication which can be found on the internet or on your PC.
  • Use the File Attachments field to link to the PDF version of the publication on your own computer.
  • If you have imported the standard term lists for journals in your library (see section 3.1 of this module), you probably can benefit from it now when you add journal articles.

Assignment 1

Assignment 1: Entering references manually

You can do this assignment after section 3.2


  1. Create a new library in EndNote
  2. Import the Term List Philosophy in this library
    This is what you should do:
    • Library
    • Define Term Lists
    • Journals under tab "Lists"
    • Import List
    • Choose the list Philosophy (most probably to be found at ...\program files\EndNote 21\Term Lists)
  3. Enter the following references:

    Author: M. C. LaFollette
    Title: Stealing into print : fraud, plagiarism, and misconduct in scientific publishing
    Year: 1992
    Publisher: Berkeley, CF.: University of California Press
    ISBN: 0-520-07831-4
    Keyword: Plagiarism; Scholarly publications; fraude

    Journal article:
    Author:  Goodyear, Rodney K; Crego, Clyde A; Johnston, Michael W
    Title:  Ethical issues in the supervision of student research: A study of critical incidents.
    Source:  Professional Psychology. Jun 1992; Vol 23 (3): 203-210. DOI: 10.1037//0735-7028.23.3.203

    Chapter in edited book:
    Author: Thomassen, Nigel F
    Title: Research and Publication.
    Year: 2005
    Source: Nagy, Thomas F, Ethics in plain English: An illustrative casebook for psychologists, 2nd ed. (pp.195-248).
    Washington, DC, US: American Psychological Association.

Please review the following points when you’re done:

  • Did you find the correct reference types for the different references?
  • Could you enter the information given in the correct fields?
  • When you entered the journal article, did you make use of the suggestions for the name of the journal that appeared during typing?