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EndNote 21 Basic course

3.3 Direct export from a database into EndNote

What is "direct export"?
In some databases it is possible to export the search results directly into EndNote via a command in the databases. Via this command EndNote will open and you can choose a library in which you want to transfer the search results.
This works fine in many databases (a.o. Web of Science, PubMed, Embase, PsycINFO). If this is the case, it is the easiest way to transfer references from a database to EndNote. If this feature is not present in a database or if it works poorly, you can transfer references in other ways: via importing a file you have downloaded on your computer or connecting to a database from within EndNote (see sections 3.4 and 3.5).

We show you the direct export possibility for the databases Web of Science and PubMed.

Web of Science
A link to Web of Science can be found on the page 'All databases' of the University Library.

When you do a search in Web of Science the screen with results looks like this:


At the top of this screen you see: “Export”. Open this menu and choose “EndNote Desktop”:

Here you can fill in the number of records you want to export. You can also choose the fields you want to work with.
It is often wise to choose "Author, Title, Source, Abstract" or  “Full Record” (but do not mark “Full Record and Cited References”):

By clicking “Export”, EndNote will open and the data will be transferred.
It is also possible EndNote does not open but a file is downloaded on your computer.
In this case you open that file, and EndNote will open and the results will be transferred.

You see the newly added references as a separate selection.

You can make all references visible in your library via All References on the left.

You can also mark references in Web of Science by ticking the small box in front of the reference (see the screen above).
You can save them via “Add to marked list”. Open your marked list at the top left  via . You can export the selected records to EndNote.
 

 

PubMed
Direct export to EndNote works well in PubMed too

A. Export only one or a couple of references

  • Have a look at the articles found in PubMed and export relevant references (one by one) via the option 'Cite', displayed at each article.   
    Click on 'Download .nbib'. Click on 'Open' at the bottom of your browser (or double click on the file), and the reference will be automatically transferred to your EndNote library.
  • Alternatively, you can select relevant articles in the results list in PubMed and save them to the Clipboard.
    Via Send to (below the search bar in PubMed) > Clipboard
    Articles on the Clipboard can be exported to EndNote in one go, via Send to > Citation Manager (see option B).

B. Export all search results at once

  • Click Send to (below the search bar) > Citation Manager
  • Selection: choose whether you want to export all results (All results) or only the references you have selected (Selection). It is possible to export a maximum of 10.000 references at once.
  • Click on 'Create File'.
  • The .nbib file will be downloaded.
  • Click on 'Open' at the bottom of your browser and the references will be automatically transferred to your EndNote library.

Assignment 2

Assignment 2: Direct export from Web of Science

You can do this assignment after section 3.3


You can only do this assignment if you have access to Web of Science (on campus; off campus employees and students of RU and Radboudumc can log in).
Also the EndNote program should be installed on your PC.

  1. Go to Web of Science (can be found on www.ru.nl/library).
  2. Search for nursing homes and Netherlands or a subject of your own choice in Web of Science.
  3. At the top of the search results you see: 

    Open this menu and choose EndNote Desktop.
    Then choose “All records on page”, and “Full record”.
  4. EndNote will now open and the references will be transferred into your library.
    It is also possible that a file is placed on your PC; you must click on that file to open EndNote.

 

Feedback
Have a look at your library:

  • Have the references been transferred correctly?
  • Did all the data end up in the right EndNote reference field?
  • Do the references have the correct reference types?