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Data management for students: Storage

English translation of Datamanagement voor studenten

Where and how to store your data

Where you store your data strongly depends on the nature of the data. At Radboud University we differentiate between three kinds of data:

Critical data: data that allows the identification of a individual.

Sensitive data: competitively sensitive data.

Standard data: all other data.

Do you find it difficult to determine to what category the data belongs? Discuss the matter with your teacher or supervisor!

Be aware of the risks of storing your data outside the university network. The chance of data loss is very high. Make sure that your data are backed up in a safe place. Click here for more information about privacy and security and here for extra information about safe storage.

Critical data

In accordance with  Radboud University’s policy, critical data may only be stored in your personal directory (1 GB) that forms part of the university network. Here the data are very well protected and backed up regularly. Whenever you log on to a computer located within the campus domain, you can store your files under Libraries --> My Documents. Off campus you can access your files through Webdisk. This facility provides a secure connection to your personal directory that allows you to upload and download your files. For more information about Webdisk and how to set it up as a remote disk on your home computer, please consult the website of the ISC

 

Sensitive data

As with critical data, the safest place to store your sensitive data is the university network. If, however, it becomes necessary to store your data elsewhere, it would be wise to encrypt your data. Make sure to always store a recent, unencrypted copy of your files in your personal directory. That way you will avoid getting into trouble if you should ever lose your encryption key. 

Standard data

If the data that you are using is neither critical nor sensitive, then you have more storage options. The university network will still remain the best and the safest place to store your data. You can, however, also use a variety of services in the cloud. Storing data in the cloud may be very useful, because you will have universal access to your documents and they can easily be shared. Others store their data on their own laptop or usb stick.

Be aware, however, of the risks of storing your data outside the university network. The chance of data loss is very high. Make sure that your data are backed up in a safe place.