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EndNote X9 Basic course

5.6 Features of Word documents with EndNote references

In Word documents in which references from EndNote have been added field codes are used for in-text citations and the reference list.
You can see this in the grey highlights in the text in Word.

You can work on the same manuscript with other people who use EndNote too. It is not necessary that they use the same library.
In Word data from EndNote libraries are kept. They can add references from their own libraries.
If you collaborate it is necessary that you all have the same version of the EndNote program.

If you work on the same manuscript from different computers, it is wise to not only to copy the word file between the different computers but your EndNote library too.
This way there is always a connection between the Word document and the same library. This is not absolutely necessary:
you can also make use of the data on references which are stored in the Word files, but it is better to do it this way.

If you send a manuscript to a publisher, it is wise to remove the field codes from the Word document.
There is a special button in the EndNote toolbar in Word. See the procedure below.

Click on

and choose Convert to Plain Text.
A warning will be shown: the original document with the field codes will be saved and after clicking OK you make a new Word document without the field codes.
Use a new name and make sure that the original document with the field codes is saved (it remains open during this action)!

Assignment 4

Assignment 4: Writing a text in Word using EndNote

You can do this assignment after section 5.6

For this assignment you need an existing EndNote library (e.g. from one of the previous assignments),
and Word and EndNote should be installed on your PC.

  1. Open Word.
  2. Type a short text or copy a text.
  3. Add some references from an EndNote library in some places in this text.
  4. Make sure that the references are in the Vancouver output style.
  5. Now change the output style to APA 6th.
  6. Add a page number to one of the references in the text.



  • Did you manage to have a text in Vancouver style with numbers for in-text citations and a numbered reference list?
  • Did you manage to have a text in APA 6th style with author names and year for in-text citations and an alphabetical reference list?
  • Did you manage to add a page number to an in-text citation in APA 6th style?
    Did you do that directly in Word (this is not correct) or via
     (this is the correct way).